Sustainability has become a defining priority in the event industry for 2025, with a clear shift toward eco-friendly practices and a strong emphasis on supporting local suppliers. As attendees' and stakeholders' expectations rise, event planners are increasingly adopting strategies that not only reduce environmental impact but also create lasting positive effects on local communities.

Sustainable event planning is no longer a trend—it’s an expectation. More than half of event planners now recognize sustainability as a core value, and a growing number are incorporating eco-conscious requirements into their RFPs. This movement is driven by environmental responsibility and the desire to leave a meaningful legacy in host communities.

Practical Steps Toward Sustainable Events

Set a Clear Sustainability Goal

The foundation of any sustainable event is clear, measurable objectives. Planners are advised to align their goals with United Nations Sustainability Development Goals (UN SDGs), such as reducing waste, minimizing carbon footprints, and maximizing local economic impact. Creating a dedicated team to track progress ensures these goals translate into real results.

Choose Green Venues and Partners

Selecting venues with green certifications (like LEED or ISO 20121) and strong sustainability programs can make a significant difference. These venues often feature energy-saving infrastructure, robust recycling programs, and easy access to public transportation, reducing the event’s overall environmental footprint.

Prioritize Local Sourcing

Supporting Canadian suppliers is a powerful way to boost sustainability. By sourcing food, beverages, décor, and materials locally, planners reduce transportation emissions and support the regional economy. For example, venues like Rogers Centre Ottawa highlight local craft breweries and wineries, and source dairy products from nearby producers, ensuring high-quality experiences while minimizing environmental impact.

Reduce and Repurpose Waste

Waste reduction is central to sustainable events. Initiatives include eliminating single-use plastics, providing reusable water bottles, setting up refill stations, and partnering with organizations like La Tablée des Chefs to redistribute surplus food to local charities—diverting waste from landfills and supporting community needs.

Collaborate for Greater Impact

Sustainability is a shared responsibility. Planners are encouraged to partner with eco-conscious suppliers, venues, and organizations to amplify their efforts. Even small, consistent actions—like using recycled signage or digital communications—can create a ripple effect, driving industry-wide change.

Canada is at the forefront of sustainable event management, with national programs like Destination Canada’s Business Events Sustainability Plan setting the standard for economic, social, and environmental enrichment. This plan not only addresses events' environmental impact but also measures their social and economic legacy, ensuring a holistic approach to sustainability.

Choosing local suppliers is about more than just logistics—it’s about community. By prioritizing Canadian products and services, event planners contribute to the local economy, foster regional pride, and deliver authentic experiences for attendees. This approach also helps mitigate supply chain disruptions and supports Canadian businesses, particularly during global uncertainty.

As sustainability continues to shape the future of events, planners who embrace eco-friendly practices and local sourcing will be seen as leaders in responsible event management. By setting clear goals, partnering with green venues, and supporting local communities, the Canadian event industry is not just keeping pace with global trends—it’s setting the standard for others to follow.

For event professionals, now is the time to make sustainability a central pillar of every gathering, ensuring that every event leaves a positive legacy for the environment and the communities that host them.